AI Workflow Automation
Pragmatic automations that remove repetitive operational work across your tools, with the right amount of AI and the right guardrails.
Service details
We audit your operations and propose automation solutions with clear ROI estimates, so you can prioritize what matters most. We build them on Vectoria, our own pipeline engine, the same one that runs TicketFlow and our email automation: every workflow is versioned, tested before it ships, and leaves a log of each run.
Email automation
Inbox on autopilotStop spending hours on repetitive email tasks. We build smart workflows that handle triage, routing, and responses while keeping humans in control.
What it handles
- Inbox triage and routing: categorize, assign, notify
- Reply drafts with human approval using your knowledge base
- Lead qualification: extract fields, push to CRM, trigger next steps
- Follow-ups and escalations: reminders, SLAs, clear ownership
The result: Hours saved daily, faster response times, and nothing falls through the cracks.
See Mailflow: the email auto-responder SaaS we built →Sorry about the damaged parcel. A replacement ships today, no need to return the first one.
Approve and sendDocument processing
Back-office workflowsExtract, validate, and route data from any document format. We handle the messy parts so your team can focus on decisions, not data entry.
What it handles
- Extract data from PDFs, invoices, contracts, forms, and attachments
- Human-in-the-loop review steps when accuracy matters
- Route outputs to CRM/ERP, Drive/SharePoint, spreadsheets, or APIs
- Validation rules and error handling built in
Where it shines: Finance, operations, HR, and any team drowning in paperwork.
See how we process documents for Ixina →Custom integrations
Connect everythingYour tools should talk to each other. We build the bridges between your systems so data flows automatically where it needs to go.
What we connect
- Ready-made connectors: Gmail, Google Drive, Slack, Microsoft Teams, GitHub, Linear, WooCommerce, GoedGepickt
- Google Workspace and Microsoft 365 environments
- CRMs, helpdesks, and ERPs through their APIs (Salesforce, HubSpot, Zendesk…)
- Databases, spreadsheets, and internal tools
- Any system with an API
Orchestration: our own pipeline engine by default, versioned and testable, with run logs you can inspect. When n8n or plain code fits your stack better, we use that instead.
Automation you can trust
We build automations that run reliably and fail gracefully.
Proof in action
Audiovolt: AI Automation for a Car Audio E-commerce
Three deliveries for Audiovolt, a leading Dutch car audio and CarPlay retailer: AI email support, a storefront chatbot, and TicketFlow carrying the whole email volume.
Read the case studyWingbuddy: AI Sales Email Assistant
Two projects for a travel agency: a Chrome extension that reformulates sales emails, then a real-time drafting pipeline on Flowful's unified platform.
Read the case studyCTC: AI Resume Analysis & Professional Website
Full website development and AI-powered CV analysis tool for a career coaching consultancy.
Read the case studyAvailable packages
Pre-built solutions for this service, with transparent pricing and fast deployment.
